Supplier confirmations land by email in whatever format that supplier happens to use, and each one gets matched to its open order line and priced against the contract rate. Nothing reaches SAP until a buyer has looked at what changed.
How it runs
mismatchmatchedapproved
Trigger
Order confirmation receivedMicrosoft 365 and Outlook
Extraction
Read the order confirmationsupplier PDFs and emails
Lookup
Match to the open order lineSAP
Rule
Check price against contract rate
Rule
Confidence check on the match
Branch
Hold mismatched lines for the buyer
Human gate
Buyer approval
System writesensitive
Write the order to SAPSAP
Outbound comms
Notify the warehouse of the incoming orderMicrosoft 365 and Outlook
Outcome
Order written to SAP
Trigger
Extraction
Lookup
Rule
Branch
Human gate
System write
Outbound comms
Outcome
What it could return
Buyer minutes spent keying and checking a supplier confirmation against the open order line and contract rate.
$10,764per year, returned
414 hrsper year, back
A rough estimate until this is measured on your own numbers. Every input above is yours to change.
Systems touched
Agentic skills run
Where the human sits
The system prices and matches the order. Whether it actually goes into SAP is still a buyer's decision, made before the write happens, not after.
Confidence floor 75% — anything under that holds for a person instead of guessing.