A specification document becomes a first quantity takeoff, priced against the rate card, with any tolerance deviation checked against the documented table instead of an estimator's memory of the last similar job. What falls outside the table goes to an engineer; what's routine still gets an estimator's sign-off before the quote goes out.
How it runs
out of tolerancewithin toleranceapproved
Trigger
Specification receivedMicrosoft 365 and Outlook
Extraction
Read the specificationdrawings, spec sheets, RFQ text
Lookup
Pull the rate cardSAP
Rule
Build the quantity takeoff
Rule
Check deviations against the tolerance table
Branch
Escalate out-of-tolerance deviations to an engineer
Human gate
Estimator approval
Assemble report
Assemble the quote documentSharePoint
Outbound comms
Send the quote to the clientMicrosoft 365 and Outlook
Outcome
Quote issued
Trigger
Extraction
Lookup
Rule
Branch
Human gate
Assemble report
Outbound comms
Outcome
What it could return
Estimator time spent building a first quantity takeoff and pricing it against the rate card for each incoming spec.
$9,123per year, returned
268 hrsper year, back
A rough estimate until this is measured on your own numbers. Every input above is yours to change.
Systems touched
Agentic skills run
Where the human sits
An estimator has the final say on where the tolerance line sits — the workflow surfaces the deviation, but escalation and approval both stay with a person.
Confidence floor 70% — anything under that holds for a person instead of guessing.